Charging company car at home
Convenient, safe and simple.
Make efficient use of idle time. With reev, all charging processes of the electric fleet at the company’s own charging stations can be recorded and automatically billed.
Now home charging processes of e-service car drivers can also be accounted for:
The charging processes at home are recorded accurately in terms of consumption, per kWh, and automatically transmitted to the employer for internal billing or reimbursement. A legally secure and transparent solution for employers and employees.
You are a private individual?
This is how company car charging at home works
Authorized company car drivers charge the electric company cars at home.
Options
for authentication at the charging stations include keyfobs, RFID cards or the reev app for drivers.
The home charging processes are recorded to the exact kWh and transmitted automatically. Drivers can view their charging processes in the reev app.
Both the company and the drivers receive a monthly receipt of all company charging costs via eMail.
Electricity costs for home charging of company car drivers are reimbursed by the employer.
This can be done together with the monthly expenses, for example.
Ready to start in a few steps and
easy to implement
Install charging station
The basic requirement is a charging station at the company car driver’s home. To ensure individual consumption recording and legally compliant billing, an access restriction must be set up at the wallbox – even if the charging station is not publicly accessible.
Enable
feature
To enable the home charging feature for company car drivers, the company should contact the reev team. Company car drivers can also send a digital request to the employer themselves.
Registration of the
drivers
Authorized employees will receive an online form, which they can use to register for home charging of company cars. After successful registration, the reev service team links the drivers’ home charging stations to the company. The charge company car at home function can thus be easily integrated into the employer’s charging infrastructure.
reev app for
drivers
Via the reev app, company car drivers can overview and monitor all charging processes – at the company and at home. Other features include mobile start and stop of charging processes or real-time display of charging processes.
Automatically generated
billing documents
Reimbursement by the company.
Both the company car drivers and the company receive an automatically generated eMail receipt each month. The company’s internal, tax-free expense reimbursement can then be made together with the monthly expenses, for example.
FAQs
Where and how can company car drivers register for home charging?
Berechtigte FahrerInnen registrieren sich über ein online Formular. Benötigte Angaben sind u.a. Adresse, Kontaktdaten, Strompreis (kWh-Preis) sowie ein Nachweis über diesen, z.B. eine Stromrechnung oder der Stromvertrag. Nach Übermittlung werden die Angaben vom reev Support Team überprüft.
Info: Grundsätzlich sollte die Nutzung des Features mit dem Arbeitgeber abgestimmt sein, um auch die Kostenerstattung sicherzustellen.
At what electricity price do company car drivers charge at home?
Zum lokalen, eigenen Strompreis am Wohnort der/des Angestellten. Bei Registrierung der berechtigten FahrerInnen muss der eigene Strompreis angegeben und ein Nachweis (bspw. Stromrechnung, Vertrag) hochgeladen werden, welcher vom reev Service Team auf Echtheit geprüft wird.
How do employees authenticate themselves at the home charging station?
Die Authentifizierung erfolgt an der Ladestation direkt. Und kann beispielsweise via separater RFID-Karte, RFID-fähigem Mitarbeiterausweis oder reev App vorgenommen werden.
Do employers and drivers use the same systems?
Nein. DienstwagenfahrerInnen steht die reev App zur Verfügung. Mit dieser können u.a. Ladeverlauf eingesehen und Ladevorgänge per Fernstart und -stop gesteuert werden.
Unternehmen nutzen weiterhin ihren bestehenden reev Dashboard-Zugang zur Verwaltung und Steuerung ihrer Ladelösung am Unternehmensstandort.
Die Belege der Heim-Ladevorgänge werden monatlich per eMail geschickt (an Arbeitgeber und DienstwagenfahrerInnen).
Which charging station is recommended for home charging?
Wir empfehlen das Bundle Compact: eine Kombination aus hochwertiger ABL Hardware und reev Dashboard Compact. Durch die vorkonfigurierte Software sind die Inbetriebnahme und Installation besonders einfach. Mehr zum Bundle erfahren Sie hier.
Who pays the charging station at home?
Grundsätzlich muss die Finanzierung der Heim-Ladestationen individuell zwischen den Dienstwagenfahrern und dem Arbeitgeber abgestimmt werden. Die Kostenübernahme kann beispielsweise in einer eCar Policy des Unternehmens allgemein geregelt werden.
Insgesamt gibt es bei der Finanzierung zwei Möglichkeiten:
1. Die Finanzierung durch den Mitarbeiter oder die Mitarbeiterin
Die Arbeitnehmer übernehmen die Kosten für die Ladestation selbst. Da die Ladestation auch privat genutzt werden kann, und so nach Beendigung des Arbeitsverhältnisses nicht an den Arbeitgeber zurückgegeben werden muss, ist dies in vielen Fällen die präferierte Option.
2. Finanzierung durch den Arbeitgeber
Der Arbeitgeber kann die Ladestation auf seine Kosten dem Fahrer leihweise zur Verfügung stellen, bspw. zusammen mit dem elektrischen Dienstwagen.
Der Arbeitgeber hat aber auch die Möglichkeit, die Kosten für Installation und Kauf der Ladestation durch den Dienstwagenfahrer zu bezuschussen. Dies gilt als geldwerter Vorteil und muss mit 0,25% versteuert werden.
Das Unternehmen kann die Ladestation auch erstatten und zusätzlich zum Lohn an seine MitarbeiterInnen „verschenken“. Diese Variante wird ebenfalls als geldwerter Vorteil gewertet und muss mit 0,25% versteuert werden.
Who pays the software license fees for the charging station at home?
Um das reev Dienstwagen zuhause laden nutzen zu können, muss die reev Software auf den Heim-Ladestationen der DienstwagenfahrerInnen installiert sein. Im Bundle-Produkt ist die reev Software bereits vorkonfiguriert und die Lizenzgebühren für die ersten 24 Monate sind im Bundle-Kaufpreis enthalten.
Insgesamt sind die Kosten für die reev Software abhängig von der gewählten Lizenzversion. Auch die Wahl der Hardware beeinflusst die Gebühren. Wer die Kosten trägt, muss individuell zwischen DienstwagenfahrerIn und dem Arbeitgeber abgestimmt werden. Gerne beraten wir Sie hierzu und erläutern die Optionen. Nehmen Sie einfach Kontakt mit unserem Team auf.
Are there technical requirements for the wallbox that need to be considered in order to achieve legally compliant billing using the reev model?
Die genutzte Hardware muss über einen MID-Zähler verfügen und backendfähig sein. Zusätzlich muss die Hardware im reev Dashboard integriert sein (Beispiel ABL eMH2). Die Ladestation muss nicht zwingend eichrechtskonform sein. Am Installationsort muss Netzwerkempfang sichergestellt werden, da die Ladestation über SIM-Karte kommuniziert.
Wir empfehlen das Bundle Compact: eine Kombination aus hochwertiger ABL Hardware und reev Dashboard Compact. Durch die vorkonfigurierte Software sind die Inbetriebnahme und Installation besonders einfach. Mehr zum Bundle erfahren Sie hier.
Can the reev software also be integrated in charging stations already installed?
Entspricht die Ladestation den technischen Voraussetzungen (siehe Frage oben „Gibt es Anforderungen an die Wallbox, die beachtet werden müssen, um eine rechtssichere Abrechnung entlang des reev Modells zu erreichen?“), kann die reev Software auch nachträglich in eine bereits installierte Ladestation zuhause integriert werden. Hierfür koordiniert reev mit dem örtlichen Elektriker die Inbetriebnahme und sendet die benötigten Materialien (beispielsweise SIM-Karte und Inbetriebnahme-Anleitung) an den Mitarbeiter/die Mitarbeiterin oder die Elektrofachkraft. Die Inbetriebnahme ist einfach und schnell und wird digital von unserem Support Team begleitet.
What is the cost of the new reev feature for charging company cars at home?
We will be happy to advise you individually. The costs for the feature are influenced by various framework conditions and are thus adapted to the respective application.
How to enable the feature?
For this purpose, please contact the reev team: sales@reev.com. Please let us know the authorized company car drivers’ names and eMail addresses.
How can the company be sure that only the costs for business trips are billed?
Similar to a fuel card, it is not possible to track down to the smallest detail for which route fueling and billing takes place. Authentication methods, e.g. RFID cards, can be used to ensure that only charging processes performed by authorized drivers are recorded in the company’s accounting documents. The use of RFID cards is based on a relationship of trust between employer and employee.
An eCar policy, an extension of the classic car policy to include additional guidelines for electric vehicles, could be used to define the details of use, such as the billing of private versus business journeys, for example.
Does my employee need to set up an access restriction at the charging station at home?
Yes, access to the charging station at the company car driver’s home must be restricted in order to ensure individual consumption recording and legally compliant billing of the charging processes. Even if the wallbox is installed in a closed garage and no other users (e.g. family members, neighbours, life partners) can use the charging station, an access restriction must be set up.
The access restriction at the wallbox at home can be set by the reev service team.
What do employers need to consider from a tax and legal perspective?
Fiscally and legally, there are no extraordinary regulations for companies and company car drivers to consider. The reimbursement of charging costs is a standard, tax-free expense reimbursement. The electricity costs, just like travel or other employee expenses, are reimbursed by the employer retrospectively and via a specifically generated receipt (for the electricity costs recorded for consumption).
The tax-free reimbursement is made directly between the employer and the employee. No invoices or credit memos are generated between provider and employee and/or provider and employer for charging reimbursement. As a result, the employee does not become the provider of the service (e.g., electricity vendor). The electricity costs for the legally recorded on-duty charging processes may therefore be reimbursed tax-free.
Which and how many receipts does the employer receive per month?
The specified contact person in the company receives different eMail receipts in a collected ZIP folder each month:
- an overview voucher of the total costs of the month: all charging processes of all company car drivers at a glance
- a separate receipt per company car driver: the transactions and costs per driver. The individual vouchers can then be used for internal individual accounting.
Additional info: The respective company car drivers also receive a monthly receipt by eMail – exclusively about their own charging processes (duplicate of the receipt for the company).
Is in-company reimbursement of charging costs from the employer to the employee tax-free?
Yes. reev’s “charge company car at home” solution is a tax-free reimbursement of business expenses resting upon a consumption-based receipt. The tax-free reimbursement is made directly between the employer and the employee. The tax-free reimbursement is made directly between the employer and the employee. No invoices or credit memos are generated between provider and employee and/or provider and employer for charging reimbursement. As a result, the employee does not become the provider of the service (e.g., electricity vendor). The electricity costs for the legally recorded on-duty charging processes may therefore be reimbursed tax-free.
What is the billing period and at what billing level is the document created?
he employer receives a monthly digital receipt of all home charging transactions made by authorized company car drivers on official business. The receipt serves as the basis for tax-free reimbursement of expenses via wage payment. The employer sends the invoice (automatically) directly to the employee.
What has to be considered in the event of termination of the employment relationship between the company car user and the employer with regard to the wallbox?
This procedure depends on whether the wallbox is a) owned by the company or b) the employee. In principle, a company-specific regulation is recommended here, which can also be defined in an eCar policy if necessary.
In the first case a), for example, the employee can make a repayment.
In the second case b), the wallbox would remain in the possession of the employee even after termination of the employment relationship. In both cases, however, the access of the departed employee is deactivated on the part of reev. The charging station can continue to operate, but no more receipts for on-duty charging processes are created.
Which charging station is recommended for home charging?
We recommend the Bundle Compact: a combination of high-quality ABL hardware and reev Dashboard Compact. The preconfigured software makes commissioning and installation especially easy. Learn more about the bundle here.
Are there technical requirements for the wallbox that need to be considered in order to achieve legally compliant billing using the reev model?
The hardware used must have a MID counter and be backend-capable. In addition, the hardware must be integrated in the reev dashboard (example ABL eMH2). The charging station does not necessarily have to comply with calibration regulations. Network reception must be ensured at the installation site, as the charging station communicates via SIM card.
We recommend the Bundle Compact: a combination of high-quality ABL hardware and reev Dashboard Compact. The preconfigured software makes commissioning and installation especially easy. Learn more about the bundle here.
Can the reev software also be integrated in charging stations already installed?
If the charging station meets the technical requirements (see question above “Are there technical requirements for the wallbox that need to be considered in order to achieve legally compliant billing using the reev model?”), the reev software can also be subsequently integrated in a home charging station already installed. For this, reev coordinates the commissioning with the local electrician and sends the required materials (for example SIM card and commissioning instructions) to the employee or the electrician. The commissioning is simple and fast and is digitally accompanied by our support team.
Can other users access the charging station at home?
As a rule, an access restriction must be set up at the charging stations at home in order to ensure individual consumption recording and legally compliant billing. An access restriction should therefore also be set up if the wallbox is not publicly accessible (to other people). Authorization is possible via RFID-enabled employee ID card, reev keyfob or the reev app for drivers, among others.
In the case of shared use of the home charging station, other users can also be authorized to use it, e.g. partners, neighbours, or guests of the registered company car drivers. This should be defined individually between employer and employee, for example in an eCar policy. In this case, a company authentication system is recommended: for example, with a reev app or RFID card, company car drivers can be identified and differentiated from other users. This way, joint use is possible while at the same time recording the charging processes separately and accurately in terms of consumption. The employer only receives the charging costs generated by authenticated company car drivers and for business charging processes.
How do employees authenticate themselves at the home charging station?
Authentication takes place directly at the charging station and can be done via RFID-enabled employee ID card, reev keyfob or reev app, for example.
Does an access restriction need to be set up at the charging station at home?
Yes, an access restriction must be set up at the charging stations at home in order to ensure individual consumption recording and legally compliant billing of the charging processes on duty. An access restriction must also be set up if the wallbox is installed in a closed garage and no other users (e.g. family members, neighbours, life partners) can use the charging station.
In the online registration form the company car driver must specify whether other users have access to the station.
Die Zugangsbeschränkung an der Wallbox daheim kann vom reev Service Team eingestellt werden.
In the case of shared use of the home charging station, other users may also be authorized to use it, e.g. partners, neighbours, or guests of the registered company car drivers. This should be defined individually between employer and employee, for example in an eCar policy.
What are the features of the reev app?
With the reev app, drivers can, among other things, view and edit billing information, view the charging history, and control charging processes via remote start and stop. In addition, the reev app can be used as an authentication option at charging stations. More features and information about the reev app can be found here.
What do company car drivers have to consider from a fiscal and legal point of view?
Fiscally and legally, there are no extraordinary regulations for companies and company car drivers. The reimbursement of on-duty charging costs is a standard expense reimbursement. The electricity costs for the company car are subsequently reimbursed tax-free by the employer via a specifically generated receipt. Any reimbursement of electricity costs from private electric or hybrid electric vehicles, on the other hand, is taxable.
What receipts does the company car driver receive each month?
Company car drivers receive a monthly eMail receipt of their own charging processes and charging costs at the charging station at home. A digital duplicate is sent to the employer.
What is the contractual basis between company car driver and reev?
If the reev company car charging at home is handled by the employer and the employer bears the costs for the reev software license, a contract is established between reev and the employer. Therefore, there is no contract between company car driver and reev in this case. Company car drivers must then agree to the terms of use only.
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