Billing for Home Charging of Company Cars

Eligible drivers register via an online form. Required information includes address, contact details, electricity price (kWh price), and proof of this, e.g., an electricity bill or the electricity contract. After submission, the information will be checked by the reev support team. Info: Basically, the use of the feature should be coordinated with the employer also to ensure the reimbursement of costs.

At the local, own electricity price at the place of residence of the employee. When registering the authorized drivers, the own electricity price must be specified and a proof (e.g. electricity bill, contract) must be uploaded, which will be checked for authenticity by the reev service team.

Authentication takes place directly at the charging station. And can be done, for example, via a separate RFID card, RFID-enabled employee ID card, or reev app.

No. Company car drivers can use the reev app. This can be used, among other things, to view charging history and control charging processes via remote start and stop. Companies continue to use their existing reev dashboard access to manage and control their charging solution at the company site. Receipts for home charging are sent monthly via email (to employers and company car drivers).

We recommend ABL reev ready with the reev license key Compact: this provides you with a coordinated overall solution consisting of high-quality ABL hardware and intelligent reev software. The preconfigured software makes commissioning and installation particularly easy. Learn more about ABL reev ready here.

In principle, the financing of home charging stations must be agreed upon individually between company car drivers and the employer. The assumption of costs can be generally regulated in an eCar policy of the company, for example. Overall, there are two options for financing:

1. Financing by the employee Employees assume the costs for the charging station themselves. Since the charging station can also be used privately and thus does not have to be returned to the employer after termination of the employment relationship, this is the preferred option in many cases.

2. financing by the employer can provide the charging station to the driver on loan at his/her expense, e.g., together with the electric company car.

However, the employer also has the option of subsidizing the costs of installation and purchase of the charging station by the company car driver. This is considered a non-cash benefit and must be taxed at 0.25%. The company can also reimburse the charging station and “give it away” to its employees in addition to their wages. This variant is also considered a non-cash benefit and must be taxed at 0.25%.

In order to use the reev company car charging at home, the reev software must be installed on the home charging stations of the company car drivers. Overall, the costs for the reev software depend on the license version chosen. The choice of hardware also influences the fees. Who bears the costs must be agreed individually between the company car driver and the employer. We will be happy to advise you on this and explain the options. Simply get in touch with our team.

The hardware used must have a MID meter and be capable of baking. In addition, the hardware must be integrated in the reev dashboard (example ABL eMH2). The charging station does not necessarily have to comply with calibration regulations. Network reception must be ensured at the installation site, as the charging station communicates via SIM card. 

If the charging station meets the technical requirements (see question above, “Are there requirements for the wallbox that must be observed in order to achieve legally compliant billing along the reev model?”), the reev software can also be subsequently integrated into an already installed charging station at home. For this, reev coordinates the commissioning with the local electrician and sends the required materials (for example, SIM card and commissioning instructions) to the employee or the electrician. The commissioning is simple and fast and is digitally accompanied by our support team.

Companies can use the company car charging at home feature with the reev Compact and reev Pro licence. Drivers of company cars require the reev Pro licence to use the feature at their home charging station.

For this purpose, please contact the reev team: at sales@reev.com. Please provide us with the names and email addresses of the authorized company car drivers.

Similar to a fuel card, it is not possible to track down to the smallest detail for which route fueling and billing takes place. Authentication methods, e.g., RFID cards, can be used to ensure that only charging processes performed by authorized drivers are recorded in the company’s accounting documents. The use of RFID cards is based on a relationship of trust between employer and customer.

For example, an eCar Policy, an extension of the classic car policy to include additional guidelines for electric vehicles, could be used to define the details of use, such as the billing of private versus business journeys.

Yes, access to the charging station at the company car driver’s premises must be restricted in order to ensure individual consumption recording and legally compliant billing of the charging processes. Even if the wallbox is installed in a closed garage and no other users (e.g., family members, neighbors, or life partners) can charge at the charging station, an access restriction must be set up.

The access restriction at the wallbox at home can be set by the reev service team.

Fiscally and legally, there are no extraordinary regulations for companies and company car drivers to consider. The reimbursement of charging costs is a standard, tax-free expense reimbursement. The electricity costs, just like travel expenses or other employee expenses, are reimbursed by the employer retrospectively and via a specifically generated receipt (for the electricity costs recorded for consumption).

The tax-free reimbursement is made directly between the employer and the employee. No invoices or credit memos are generated between provider and employee and/or provider and employer for charging reimbursement. As a result, the employee does not become the provider of the service (e.g., electricity vendor). The electricity costs for the legally recorded on-duty charging processes may therefore be reimbursed tax-free.

The specified contact person in the company receives monthly different eMail receipts in a collected ZIP folder:

• An overview of the total costs of the month: all charging processes of all company car drivers at a glance.
• A separate receipt per company car driver: the transactions and costs per driver.

The individual receipts can then be used for internal individual accounting.

Additional info: The respective company car drivers also receive a monthly e-mail receipt exclusively about their own charging processes (duplicate of the receipt for the company).

Yes. reev’s “charge company car at home” solution is a tax-free reimbursement of business expenses based on a consumption-based receipt. The tax-free reimbursement is made directly between the employer and the employee. No invoices or credit notes are generated between provider and employee and/or provider and employer for the reimbursement of charging expenses. As a result, the employee does not become a service provider (e.g., electricity seller). The electricity costs for the legally recorded on-duty charging processes may therefore be reimbursed tax-free.

The employer provides a monthly digital receipt of all home charging transactions made by eligible company car drivers on official business. The receipt serves as the basis for tax-free reimbursement of expenses through wage payment. The employer sends the invoice (automatically) directly to the employee.

This procedure depends on whether the wallbox is a) owned by the company or b) the employee. In principle, a company-specific regulation is recommended here, which can also be defined in an eCar policy if necessary.

In the first case a), for example, the employee can make a payment.

In the second case b), the wallbox would remain in possession of the employee even after termination of the employment relationship. In both cases, however, the access of the departed employee is deactivated on the part of reev. The charging station can continue to operate, but no more receipts for on-duty charging processes are created.

We recommend ABL reev ready with the reev Compact licence version: this provides you with a coordinated overall solution consisting of high-quality ABL hardware and intelligent reev software. The preconfigured software makes commissioning and installation particularly easy. Find out more about ABL reev ready.

The hardware used must have a MID meter and be capable of baking. In addition, the hardware must be integrated in the reev Dashboard (example ABL eMH2). The charging station does not necessarily have to be compliant with calibration law. Network reception must be ensured at the installation site, as the charging station communicates via SIM card.

If the charging station fulfils the technical requirements (see question above “Are there any requirements for the wallbox that need to be met in order to achieve legally compliant billing along the reev model?”), the reev software can also be retrofitted to an already installed home charging station. To do this, reev coordinates the commissioning with the local electrician and sends the required materials (e.g. SIM card and commissioning instructions) to the employee or electrician. Commissioning is quick and easy and is accompanied digitally by our support team.

In principle, an access restriction must be set up at the charging stations at home to ensure individual consumption recording and legally compliant billing. An access restriction should, therefore also be set up if the wallbox is not publicly accessible (to other people). Authorization is possible via RFID-enabled employee ID card, reev Key Fob or the reev app for drivers, among others.

In the case of shared use of the home charging station, other users can also be authorized to charge at it, e.g. partners, neighbors, or guests of the registered company car drivers. This should be defined individually between employer and employee, for example, in an eCar Policy. In this case, a company authentication system is recommended: for example, with a reev app or RFID card, company car drivers can be identified and differentiated from other users. In this way, joint use is possible while at the same time recording the charging processes separately and accurately in terms of consumption. The employer only receives the charging costs incurred by authenticated company car drivers and for business charging processes.

Authentication takes place directly at the charging station. And can be done, for example, via an RFID-enabled employee ID card, reev Key Fob or reev App.

Yes, an access restriction must be set up at the charging stations at home in order to ensure individual consumption recording and legally compliant billing of the charging processes on duty. An access restriction must also be set up if the wallbox is installed in a closed garage and no other users (e.g. family members, neighbors, life partners) can charge at the charging station.

In the online registration form, the company car driver must indicate whether other users have access to the station.

The access restriction at the wallbox at home can be set by the reev service team.

In the case of shared use of the home charging station, other users may also be authorized to charge at it, e.g., partners, neighbors, or guests of the registered company car drivers. This should be defined individually between employer and employee, for example, in an eCar Policy.

With the reev app, drivers can, among other things, view and edit billing information, view charging history, and control charging processes via remote start and stop. In addition, the reev app can be used as an authentication option at charging stations. Further functions and more information about the reev app can be found here.

From a tax and legal point of view, no extraordinary regulations apply to company car drivers. The reimbursement of the company charging costs is a standard reimbursement of expenses. The electricity costs for the company car are reimbursed by the employer tax-free in retrospect and via a specifically generated receipt. Any reimbursement of electricity costs for private electric or hybrid electric vehicles, on the other hand, is taxable.

Company car drivers receive a monthly e-mail receipt of their own charging processes and charging costs at the charging station at home. A digital duplicate is sent to the employer.

If the reev company car charging at home is handled by the employer and the employer bears the costs for the reev software license, a contract is entered into between reev and the employer. Therefore, in this case, there is no contract between the company car driver and reev. Company car drivers must then agree to the terms of use alone.